Providing central coordination for the undergraduate advising, career services & learning support communities

Information For Conference Presenters

Thank you for presenting at the 2023 Advising & Career Services Conference!

All presentations will be delivered in-person on Thursday March 9th at Gordon Dining & Event Center. Please reach out to with any questions about the information below.

Timeline & Deadlines

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Deadline to Accept Presenter Spot | January 9, 2023

The coordinating presenter for each session should email Tara Milliken and Kala Grove to confirm their participation.

Attend Overview and Q&A Session | January 30 & 31, 2023

All presenters should register for one of these mandatory presenter training and Q&A sessions:

Deadline to Submit Final Session Information | February 3, 2023

Review your session title, presenter list, and session descriptions and use the Commenting/Suggesting function to make any edits needed. This information will be used to populate the conference website and any other conference materials.


Register for the Conference | Deadline February 16, 2023

There will be both in-person and virtual events.

  • Tuesday, March 7 | Virtual Keynote & Welcome
  • Wednesday, March 8 | Community Building Sessions
  • Thursday, March 9 | In-Person Breakout Sessions & Closing at Gordon Dining & Event Center

Register for the Advising & Career Services Conference

Deadline to Submit Presentation Slides | End of Day - March 6, 2023

Please submit a finalized version of any presentation slides or visual aids you plan to use. We will make sure your presentation slides are open and available on the computer in the room you will be presenting in.

How to upload your presentation slides:

    • Step 1: Change your presentation file name to match this naming convention: SessionName_TodaysDate 
    • Step 2: Open this link to a Google Drive Folder
    • Step 3: Upload your file into your specific folder 
      • If your presentation is a PowerPoint file, drag your file into Drive folder to save
      • If your presentation is a Google Slides file, either download your file and drag into the Drive folder to save OR right click on the file > Move to > Shared with me > Find ‘2023 Breakout Session Presentation Slides’
      • Please note: Once your presentation slides have been uploaded, we encourage your to open the file in the Google Drive folder and double check that the content and formatting still looks good.

If you have any questions, contact Marissa DeGroot at

Preparing for your Presentation

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Make your presentation accessible, inclusive, and engaging

Practice your presentation

Print and bring any additional handouts or materials

If you plan to bring handouts or other shareable materials, please bring enough for up to 100 participants.

The Day of Your Presentation

All breakout sessions will be held in person at Gordon Dining & Event Center on March 9th, 2023

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Your Session Time and Location

  • Review the conference schedule to identify your assigned presentation time and room location. (Coming soon! You’ll be notified when the schedule has been created.)
  • When you arrive at Gordon Dining & Event Center, please check in at the conference registration table as a presenter.
  • Plan to arrive at your room 10 minutes prior to the start of your session for set-up. Please be sure to bring any materials with you. 

Presentation Space and Technology

The presentation rooms all have round tables, movable chairs, and are equipped with an AV package including:

    • computer
    • projection
    • microphones
    • a remote (clicker)
    • access to Wi-Fi.

If you have additional room requests, please reach out to by 12:00 PM on February 2.

The provided computer in the room will have your presentation preloaded.

Support During Your Session

You will have a Technology Host and a Session Host assigned to your breakout session. We will share who your hosts are prior to the conference. 

Session hosts will: 

Introduce presenters, help move the microphone during audience involvement, pass out handouts and materials, give 2 and 5 minute warnings before your session ends, assist with participant seating, make conference announcements after your session concludes, and support you in other ways!

Technology hosts will:

Ensure your presentation is open and ready to go before the start of your session, help with microphone checks, dim lights during any videos, assist with troubleshooting, and support any other technology needs during your session.

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