Providing central coordination for the undergraduate advising, career services & learning support communities

Advisor, Career Services & Learning Support Staff Tools

Advisor Tools

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Advising Gateway

Login: Advising Gateway

Description: Single, easy point of access for student record information

Training Required: No

Authorization/Contact:

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work.

Advisor Notes System (ANS)

Login: Advisor Notes System (ANS)

Description: Advisor Notes (functionality provided within the Advising Gateway)

Training Required: Yes

Authorization/Contact: Attendance at an ANS orientation session (ANS 101) required. See Event Calendar for available sessions

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Undergraduate student employees are not eligible to become authorized for Advisor Notes access.

Degree Audit Reporting System (DARS)

Login: Degree Audit Reporting System (DARS)

Description: Tool to audit progress towards undergraduate degree, major, or certificate program

Training Required: No

Authorization/Contact: DARS Authorization Form

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. DARS is primarily used in undergraduate degree contexts.

Degree Audit Reporting (DARS) Exception System

Login: Degree Audit Reporting (DARS) Exception System

Description: Online curriculum exception system for L&S programs

Training Required: Training Available

Authorization/Contact: aim@saa.ls.wisc.edu

Intended Audience(s): University employees in the College of Letters & Science (L&S) with a work purpose under FERPA to access restricted student record data for their work, and who need to enter/process DARS exceptions for students.

The Guide

Login: The Guide

Description: UW Academic Catalog

Training Required: No

Authorization/Contact: guide-help@lists.wisc.edu

Intended Audience(s): All

Repository for Administrative Dashboards and Reports (RADAR)

Login: Repository for Administrative Dashboards and Reports (RADAR)

Description: Repository of self-service institutional data solutions for individuals who work with curricular, student, other data

Training Required: Training Available

Authorization/Contact: 

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Useful for those who conduct assessment, institutional reporting, and/or need to access data to answer operational questions.

Starfish

Login: Starfish

Description: Starfish – student to staff self-service scheduling system

Training Required: Resources available at this link

Authorization/Contact: starfish.oacs@wisc.edu

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Currently scoped for use in the academic advising (undergraduate, graduate, professional), career services, student services, student affairs, learning support, and non-clinical health contexts. The instructional context is currently out of scope for this system.

Student Information System (SIS)

Login: Student Information System (SIS)

Description: Student academic and curricular records for all students

Training Required: Yes

Authorization/Contact: SIS Authorization Form

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work

SOAR Advising Module (SAM)

Login: SOAR Advising Module (SAM)

Description: Repository for key student information related to SOAR

Training Required: Yes

Authorization/Contact: chris.diorio@wisc.edu

Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work

SOAR Advising Module (SAM) Reports

Login: SOAR Advising Module (SAM) Reports

Description: Audit tool for SOAR advising unit administrators

Training Required: Yes

Authorization/Contact: chris.diorio@wisc.edu

Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work

TransferologyLab

Login: TransferologyLab

Description: TransferologyLab is an administrative portal for faculty and staff to view how courses may transfer from public and private colleges across the country.

Training Required: No

Authorization/Contact: Transferology and TransferologyLab KB

Intended Audience(s): University employees who have a work purpose under FERPA to access restricted student record data for their work and who need access to student transfer credit evaluation information

Career Services Staff Tools

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Advising Gateway

Login: Advising Gateway

Description: Single, easy point of access for student record information

Training Required: No

Authorization/Contact:

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work.

Advisor Notes System (ANS)

Login: Advisor Notes System (ANS)

Description: Advisor Notes (functionality provided within the Advising Gateway)

Training Required: Yes

Authorization/Contact: Attendance at an ANS orientation session (ANS 101) required. See Event Calendar for available sessions

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Undergraduate student employees are not eligible to become authorized for Advisor Notes access.

Big Interview

Login: Big Interview

Description: Interview practice and coaching resource with guided learning modules

Training Required: No

Authorization/Contact:

Intended Audience(s): Anyone at the University of Wisconsin-Madison looking to enhance their interviewing knowledge and skills.

Handshake

Login: Handshake

Description: Handshake – career services management system

Training Required: Training Available (School/College/Division Career Centers)

Authorization/Contact:

Intended Audience(s): Career Services and Employer Relations staff who have a work purpose under FERPA to access restricted student record data for their work and/or whose work includes employer relations.

Repository for Administrative Dashboards and Reports (RADAR)

Login: Repository for Administrative Dashboards and Reports (RADAR)

Description: Repository of self-service institutional data solutions for individuals who work with curricular, student, other institutional data

Training Required: Training Available

Authorization/Contact: Data domain authorization (e.g. “Restricted Student Record Data) can be requested via the RADAR site itself

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Useful for those who conduct assessment, institutional reporting, and/or need access data to answer operational questions.

Starfish

Login: Starfish

Description: Starfish – student to staff self-service scheduling system

Training Required: Resources available at this link

Authorization/Contact: starfish.oacs@wisc.edu

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Currently scoped for us in the academic advising (undergraduate, graduate, professional), career services, student services, student affairs, learning support, and non-clinical health contexts. The instructional context is currently out of scope for this system.

Learning Support Staff Tools

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Advising Gateway

Login: Advising Gateway

Description: Single, easy point of access for student record information

Training Required: No

Authorization/Contact:

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work.

Advisor Notes System (ANS)

Login: Advisor Notes System (ANS)

Description: Advisor Notes (functionality provided within the Advising Gateway)

Training Required: Yes

Authorization/Contact: Attendance at an ANS orientation session (ANS 101) required. See Event Calendar for available sessions

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Undergraduate student employees are not eligible to become authorized for Advisor Notes access.

Starfish

Login: Starfish

Description: Starfish – student to staff self-service scheduling system

Training Required: Resources available at this link

Authorization/Contact: starfish.oacs@wisc.edu

Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Currently scoped for us in the academic advising (undergraduate, graduate, professional), career services, student services, student affairs, learning support, and non-clinical health contexts. The instructional context is currently out of scope for this system.

Additional Tools & Resources

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Box

Login: Box

Description: Free online file storage and collaboration service provided by UW-Madison

Training Required: No

Authorization/Contact: DoIT Box Service Description

Intended Audience(s): All

Wisconsin Scholarship Hub

Login: Wisconsin Scholarship Hub (WiSH)

Description: Central portal for UW scholarships

Training Required: Yes

Authorization/Contact: Contact the WiSH Support Team at scholarship_support@em.wisc.edu

Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work and whose work focuses on/supports scholarship activities.