Advising Staff Tools
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Advising Gateway
Login: Advising Gateway
Description: Single, easy point of access for student record information
Authorization/Contact: jeffrey.shokler@wisc.edu. Please contact DoIT Help Desk with issues or outages and include Jeff on the email.
Training Required: No
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work.
Notes in Advising Gateway
Login: Notes in Advising Gateway
Description: Notes in Advising Gateway (functionality provided within the Advising Gateway)
Authorization/Contact: Attend Notes 101, jeffrey.shokler@wisc.edu
Training Required: Yes, attendance at Notes 101 is required to receive access. See Event Calendar for available sessions.
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Undergraduate student employees are not eligible to become authorized for Advisor Notes access.
Degree Audit Reporting System (DARS)
Login: Degree Audit Reporting System (DARS)
Description: Tool to audit progress towards undergraduate degree, major, or certificate program
Authorization/Contact: DARS Authorization Form
Training Required: No
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. DARS is primarily used in undergraduate degree contexts.
Degree Audit Reporting (DARS) Exception System
Login: Degree Audit Reporting (DARS) Exception System
Description: Online curriculum exception system for L&S programs
Authorization/Contact: aim@saa.ls.wisc.edu
Training Required: Training Available
Intended Audience(s): University employees in the College of Letters & Science (L&S) with a work purpose under FERPA to access restricted student record data for their work, and who need to enter/process DARS exceptions for students.
The Guide
Login: The Guide
Description: UW Academic Catalog
Authorization/Contact: guide-help@lists.wisc.edu
Training Required: No
Intended Audience(s): All
Repository for Administrative Dashboards and Reports (RADAR)
Login: Repository for Administrative Dashboards and Reports (RADAR)
Description: Repository of self-service institutional data solutions for individuals who work with curricular, student, other data
Authorization/Contact: dapir@provost.wisc.edu
Training Required: Training Available
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Useful for those who conduct assessment, institutional reporting, and/or need to access data to answer operational questions.
Starfish
Login: Starfish
Description: Student to staff self-service scheduling system
Authorization/Contact: starfish.oacs@wisc.edu
Training Required: Training resources available at this link
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Currently scoped for use in the academic advising (undergraduate, graduate, professional), career services, student services, student affairs, learning support, and non-clinical health contexts. The instructional context is currently out of scope for this system.
Student Information System (SIS)
Login: Student Information System (SIS)
Description: Student academic and curricular records for all students
Authorization/Contact: SIS Authorization Form
Training Required: If the role you requested requires training, you will be contacted within 5-10 business days of when your department has completed the authorization request.
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work
SOAR Advising Module (SAM)
Login: SOAR Advising Module (SAM)
Description: Repository for key student information related to SOAR
Authorization/Contact: chris.diorio@wisc.edu
Training Required: Yes
Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work
SOAR Advising Module (SAM) Reports
Login: SOAR Advising Module (SAM) Reports
Description: Audit tool for SOAR advising unit administrators
Authorization/Contact: chris.diorio@wisc.edu
Training Required: Yes
Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work
TransferologyLab
Login: TransferologyLab
Description: TransferologyLab is an administrative portal for faculty and staff to view how courses may transfer from public and private colleges across the country.
Authorization/Contact: Transferology and TransferologyLab KB
Training Required: No
Intended Audience(s): University employees who have a work purpose under FERPA to access restricted student record data for their work and who need access to student transfer credit evaluation information
Career Services Staff Tools
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Advising Gateway
Login: Advising Gateway
Description: Single, easy point of access for student record information
Authorization/Contact: jeffrey.shokler@wisc.edu. Please contact DoIT Help Desk with issues or outages and include Jeff on the email.
Training Required: No
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work.
Notes in Advising Gateway
Login: Notes in Advising Gateway
Description: Notes in Advising Gateway (functionality provided within the Advising Gateway)
Authorization/Contact: Attend Notes 101, jeffrey.shokler@wisc.edu
Training Required: Yes, attendance at Notes 101 is required to receive access. See Event Calendar for available sessions.
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Undergraduate student employees are not eligible to become authorized for Advisor Notes access.
Big Interview
Login: Big Interview
Description: Interview practice and coaching resource with guided learning modules
Authorization/Contact: User Access: Open to all staff, faculty, and enrolled students at the institution (alumni access not currently supported). Administrative Access: Contact jeffrey.shokler@wisc.edu.
Training Required: No
Intended Audience(s): Anyone at the University of Wisconsin-Madison looking to enhance their interviewing knowledge and skills.
Handshake
Login: Handshake
Description: Career services management system
Authorization/Contact: Contact handshake@careers.wisc.edu with questions.
Training Required: No. Training available within School/College/Division Career Centers. More resources can be found in Handshake Academy.
Intended Audience(s): Career Services and Employer Relations staff who have a work purpose under FERPA to access restricted student record data for their work and/or whose work includes employer relations.
Repository for Administrative Dashboards and Reports (RADAR)
Login: Repository for Administrative Dashboards and Reports (RADAR)
Description: Repository of self-service institutional data solutions for individuals who work with curricular, student, other institutional data
Training Required: Training Available
Authorization/Contact: dapir@provost.wisc.edu. Data domain authorization (e.g. “Restricted Student Record Data) can be requested via the RADAR site itself.
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Useful for those who conduct assessment, institutional reporting, and/or need access data to answer operational questions.
Starfish
Login: Starfish
Description: Starfish – student to staff self-service scheduling system
Authorization/Contact: starfish.oacs@wisc.edu
Training Required: Training resources available at this link
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Currently scoped for us in the academic advising (undergraduate, graduate, professional), career services, student services, student affairs, learning support, and non-clinical health contexts. The instructional context is currently out of scope for this system.
Learning Support Staff Tools
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Advising Gateway
Login: Advising Gateway
Description: Single, easy point of access for student record information
Authorization/Contact: jeffrey.shokler@wisc.edu. Please contact DoIT Help Desk with issues or outages and include Jeff on the email.
Training Required: No
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work.
Notes in Advising Gateway
Login: Notes in Advising Gateway
Description: Notes in Advising Gateway (functionality provided within the Advising Gateway)
Authorization/Contact: Attend Notes 101, jeffrey.shokler@wisc.edu
Training Required: Yes, attendance at Notes 101 is required to receive access. See Event Calendar for available sessions.
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Undergraduate student employees are not eligible to become authorized for Advisor Notes access.
Starfish
Login: Starfish
Description: Starfish – student to staff self-service scheduling system
Authorization/Contact: starfish.oacs@wisc.edu
Training Required: Training resources available at this link
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Currently scoped for us in the academic advising (undergraduate, graduate, professional), career services, student services, student affairs, learning support, and non-clinical health contexts. The instructional context is currently out of scope for this system.
Additional Tools & Resources
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Box
Login: Box
Description: Free online file storage and collaboration service provided by UW-Madison
Authorization/Contact: DoIT Box Service Description
Intended Audience(s): All
Wisconsin Scholarship Hub
Login: Wisconsin Scholarship Hub (WiSH)
Description: Central portal for UW scholarships
Authorization/Contact: Contact the WiSH Support Team at scholarship_support@em.wisc.edu
Training Required: Yes
Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work and whose work focuses on/supports scholarship activities.