Office of Academic & Career Success
Providing central coordination for the undergraduate advising, career services & learning support communities

Advisor-link Email List

Advisor-link is a subscription email list for sharing advising-related information and resources at UW–Madison.

Before subscribing to Advisor-link, please review the information and guidelines to the right. Questions? Contact info.oacs@wisc.edu

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Who can join Advisor-link?

Advisor-link is for UW–Madison staff seeking advising-related information and resources shared by their peers and the Office of Academic & Career Success. You must have a wisc.edu email address to join.

What can be shared over Advisor-link?

Advisor-link is for sharing information related to advising at UW–Madison. Examples of information that can be shared over Advisor-link include: 

  • Professional development opportunities
  • Community gathering opportunities
  • Course information & student opportunities
  • Employment, leaving, or retirement announcements
  • (Non-confidential) questions
  • Resources & templates
  • Academic program updates

What should not be shared over Advisor-link?

  • Confidential information
  • Promotion of personal activities and businesses
  • Requests to unsubscribe 
  • Information pertaining to and from institutions other than UW–Madison
  • Curricular or policy changes not yet approved through governance

The Office of Academic & Career Success (OACS) serves as the host of Advisor-link but does not moderate content shared over the email list, nor is responsible for what is shared. However, if you see concerning content shared or have questions, please contact OACS at info.oacs@wisc.edu.

Advisor-link is available to UW-Madison faculty, staff, and peer advisors.

To subscribe:

  1. CLICK HERE to send an email to advisor-link+subscribe@g-groups.wisc.edu
  2. Within a minute or two, you’ll receive an email to confirm your membership. Make sure you are logged into your UW-Madison G Suite account, not your personal Google account, to complete the steps provided in the membership email.
  3. To complete your subscription to the email list, reply to the email you received and send a blank email. **Do not use the option of clicking the ‘Join This Group’ button.**
  4. You will receive a confirmation email once you have replied to the email and have joined the group.

After completing the steps provided in the membership email, you will be able to begin using the advisor-link email list. To send a message through advisor-link, simply enter advisor-link@g-groups.wisc.edu in the “To” field of your email client.

You can unsubscribe from advisor-link by sending a blank email to advisor-link+unsubscribe@g-groups.wisc.edu.

More Advisor-link Resources

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What if I don’t want to receive every Advisor-link email?

Once you have subscribed to Advisor-link, you have the option to receive:

  1. Each email: messages are sent individually in real time
  2. Digest: up to 25 messages are combined into a single email sent daily
  3. Abridged: summaries of up to 150 messages are combined into a single email and sent daily
  4. No email: you can email the list but will not receive any emails

   The Digest or Abridged options might be good for you if you want to stay informed and do not mind receiving information at a later time, but want to avoid receiving numerous emails throughout the day.  

Steps to manage your subscription:

  1. While logged into your wisc.edu account, navigate to https://groups.google.com
  2. Under My Groups, locate advisor-link
  3. Select My membership settings on the left side of the screen
  4. Under Subscription, select the options you prefer

Want to receive every Advisor-link email but looking for a way to declutter your inbox?

Another option is to create a rule in Outlook that can automatically move Advisor-link emails into a folder instead of your inbox. 

  1. In Outlook, select File > Manage Rules & Alerts > New Rule. 
  2. Under Step 1: Select a template > Move messages from someone to a folder. 
  3. Under Step 2: Edit the rule description > click on people or public group > type in advisor-link@g-groups.wisc.edu > click on specified > select the folder you’d like the email to be sent to.

What are best practices for emailing Advisor-link?

  • Proofread! Avoid sending emails with errors, missing attachments, and emailing multiple times about the same information.
  • Avoid emails with large attachments like flyers and presentations, when possible. Instead, link to a website or shared folder.
  • If you are sharing information ultimately intended for students, write your email content so it addresses a student audience, not a staff audience. This way, staff are more easily able to copy and share your information with their students. 
  • Make your content accessible! Learn more about email accessibility
      • Use plain language and avoid acronyms
      • Use descriptive link text
      • Include alternative text for images and graphics
  • Use clear, professional subject lines
  • Do not “reply all” if your message is intended for just the sender of the original email

 

How can I find old emails sent to Advisor-link?

To find an archive of Advisor-link emails:

  1. While logged into your wisc.edu account, navigate to https://groups.google.com
  2. Under My Groups, locate advisor-link
  3. Click on Conversations